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Well structured Data Query

Online Registration for Events and Conferences

The Online Registration is the core process in participant management. Our smart online forms control even complex registration processes and enable efficient registration for any kind of events or conferences. In addition, your online registration contains all necessary security certificates. So, your participants' data is protected and transmitted in encrypted form.

OPEN ACCESS OR EXCLUSIVE

Public or private Online Registration Form

Your Online Registration can be created as a public or password protected page. This means, your guests can register online with - or without - a personal password. Suitable for any event format - whether a large public event or an exclusive management meeting.

QUICKLY CAPTURE ALL RELEVANT DATA

Create your Online Registration within minutes

Using the online form generator, you can place various fields on your online registration and relate them to each other. Mandatory fields and "IF-THEN" conditions guarantee seamless reporting. In addition to your participant data, you can include all aspects for successful event logistics (e.g. travel details, transfers or hotel accommodations) in parallel.

STRUCTURED DATA QUERIES

Simplified Field Management and Querying Fields

Clean registration forms will please your guests: grouped, dynamic or limited query fields allow complex data collection. Choose between text fields, select menus or radio buttons and create your online registration in blocks or with dynamic query fields.

Assigning Guests Correctly

Manage guests and their guests

In addition to your own registration, your guests can register one or more accompanying persons. In this case, additional fields will open in the online registration for the data query of the accompanying person. In our participant management tool you can see exactly which guest belongs to which guest and you can download the pre-sorted guest list.

Coordinate guest Quota Limits

Setting up Waiting Lists

You can provide queries with quotas and limits. In this case, the registration will be closed according to your specifications as soon as X people are registered. From this point on, a separate guest list will be created in AirLST as a waiting list. The limit can be adjusted individually.

STAY IN CONTACT WITH YOUR GUESTs

Options to Re-Login

After registration, you can email your guests a return button to the data summary: You choose if the guest can only view collected data or if you allow them to change data again. An unsubscribe button is also helpful in having low no-show rates.

Planning Step by Step

Calculate the costs for your event

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The Registration for an event is a core process of guest management. This is where guests provide feedback on whether they will attend or cancel the event. Registration, therefore, requires transparent registration processes and forms and structured data collection of the information collected in the registration form. Thus, the invitation list is always a dynamic construct.
At the beginning of event planning, an extensive list of potential guests from which those who will receive an invitation are filtered. During the registration for an event, the list transforms with each response. And even if the event has already started, the list of guests records cancellations or changes at short notice. Registration for an event must therefore be thought of as a dynamic process.
A digital software tool that can map and capture this dynamic is therefore beneficial for event registration. The event registration process starts with the first mail to the guests and the forwarding to an b that contains the registration form. A clear structure of the registration form is significant here. Guests must find their way around without barriers and step by step and must not be overwhelmed by complicated registration forms. For this reason, multi-sectioned query fields are suitable for comprehensive data queries for registration. Multi-step registration forms are also the right choice when accompanying persons need to be registered.
Many organizers need to create a waiting list automatically for trendy events. Registration is then not completed automatically straight away, but the guests are placed on a list. Either the organizer can choose who is admitted directly and remains on the waiting list until the first choice has canceled if necessary. It is also possible to set up a simple first come - first serve list so that the waiting list is only opened once a pre-determined number of registrations have been made.
Registration for an event can be designed to be open or closed, i.e., there is no restriction on access to the registration form in the case of open event registration. Initially, anyone can register as an interested party for the event. It is only in the second step, and after the event managers have checked the event registration, guests are admitted and invited to the event. In the case of closed event registration, the event managers determine in advance who will be invited. The invitation list is transferred to the guest management system; then, invitations are emailed to their list with a personalized link or code. You can also link postal invitations to a digital registration form.
Based on an invitation list, unique QR codes are created and sent to a printer. With the QR codes sent by post, guests can access the event landing page and the registration form to provide feedback.