Perfect invitation management in five steps

That too Invitation management is becoming increasingly digital. However, paper cards and invitations sent by post are still considered to be of high quality and are therefore becoming the means of choice for special events and guests as digital communication grows. The majority of invitations are now sent by e-mail on a regular basis. However, postal invitations can also be integrated into digital invitation management and linked to a digital registration. A printed link or QR code then brings the invitees to the Online registration. But let's take a look at the most important points in digital invitation management via email.

The invitation gives your guests a first impression of the upcoming event. Meaningful invitation management is therefore an important component of event planning. Clear information and an appealing design appeal to guests and increase their willingness to accept. One more reason to look at these five points about perfect invitation management.

1. Save the Date
   Regardless of whether you are planning an employee workshop, a summer party or a trade fair, integrate save-the-date delivery into your invitation management. Your participants' schedules fill up quickly, so make sure that the appointment is already booked when your planning is still at the very beginning.
2. corporate design
   Look for an appealing design that reflects the mood, atmosphere and intention of your event. Both the save the date, the invitation and the event landing page should be connected by a common thread. This common thread in invitation management is the corporate design of your event. The guests immediately recognize from which event they are being contacted.
3. Easy addition and cancellation management
   The invitees should be able to accept or cancel with just a few clicks. It is best to integrate a highly visible button in the invitation email, which redirects potential participants to an event landing page. Here are the options I'm taking part or II don't participate available. Only after a confirmation is a registration form opened to request the required data from the participants. This keeps invitation management as well as registration clear and efficient.
4. Quick registration
   With registration, invitation management becomes Participant management. All guests who would like to attend the event enter the required data in the registration form: This way you know right away whether you also have to plan vegetarian options for catering and how many accompanying persons must be planned. The information is stored in the digital guest list and makes it easier to automate the entire process.
5. QR code tickets
   After successful registration, everything is already being prepared for regular admission to the event. With the registration confirmation, QR code tickets are sent, which enable quick check-in and always keep the digital guest list up-to-date.
   

With these five steps, your invitation management can be optimally integrated into your event planning process. Automated invitation management based on software for digital participant management is based, makes it easier to manage approvals/cancellations and provides planning security. At the same time, the process is also clear and easy to use for guests.