The guest list forms the pivotal point of your event: Here you gather and structure all relevant data of your attendees and coordinate the subsequent processes.
Numerous functions support, structure and simplify your guest management
With AirLST, you never lose track. The guest list overview gives you the possibility to structure your events flexibly as a list or in the tile view. Here you see all relevant information at a single glance and notify all changes in the list. Using the detailed view, you can quickly and easily access the guest list itself, the statistics, or the event landing page.
The Changelog function shows you a chronological history of all changes in your guest list and on the individual guest so that you can trace back all work steps. This makes it easier to work in a team when several users are editing your attendee data.
How is the response of your invitees? How many confirmations and rejections have already been received, and where do you need to readjust. The guest list statistics keep you up to date and evaluate your invitation process in real-time.
Data security is a central component of AirLST products and services. For this reason, we have implemented technical and organizational measures to ensure data safety in your online guest list, which we are continuously developing.
Import and export your guest data as they are available to you, and as you need them. Whether as XLSX, CSV, or PDF. Of course, you can also use the API interface to transfer your guest data reliably and efficiently.
All information about the guest at a glance. For each guest, you will find all relevant data in the detail view, e.g., booking details, current status, an overview of all e-mails the guest has received, and whether companions have been registered through them.
With AirLST, you never lose track. Manage as many companions as you like, as well as their wishes and requirements.
Sort and format your tables according to your needs and preferences. All table columns can be flexibly configured, and all arrangements can be saved as pre-sets.
The status of your guests is always up-to-date, thanks to the cloud-based software. As soon as the guest data is changed – because you edit it, the guest registers or checked-in – the data set is synchronized on all devices.
Configure your personal table view at any time with AirLST. We offer extensive filter options for all information you use in your digital guest list. Complex filters with multiple conditions can be easily combined. Detailed presets and filter options allow individual exports with just a few clicks.
You decide who in your team gets which user rights. Is the user allowed to make changes in the guest list? Who can send e-mails? And are there users who can only check-in guests via the check-in App? You decide, and you are in control.
With the duplicate check feature, you can find duplicate guests in no time at all and avoid unnecessary amounts of data. AirLST also provides extensive administration options for all types of contingents, whether it is the number of guests or the number of other goods such as test vehicles. Even setting up and managing waiting lists is no problem when demand is high and runs on an automated basis.
The email dispatch preview shows you your e-mails as your guests will receive them, so checking the contents is quick and easy. If you send your e-mails in a bulk job, samples can be called up for checking with one click.
A professional approach to VIPs requires tact and discretion. With AirLST, you can use private guest lists that are only accessible to a particular group of users. In doing so, you protect your guests and their confidential data.
Are there people on your guest list who have already attracted negative attention? For example, through bounced payments, disturbances, or harassment of other guests? With the blacklist function, you can block these persons for your event in advance.
A cloud-based, digital guest list means you manage your attendees through a central hub where all information comes together. Without a guest list, hardly any event planning can be done. The guest list is the core of an event. All potential guests are listed here, all acceptances and cancellations are documented, and the guest list or its scope is used as a basis for planning the event location, catering, seating, etc. Even open events, where the attendees are not known by name, there is often an additional guest list with selected attendees, employees, VIPs, friends, relatives. The guest list structures all information of your guest management. If you work with a software tool like AirLST, your attendee management becomes more comfortable and more efficient. After you have quickly and easily imported the attendee data from your contact management or an Excel file into the digital AirLST guest list, you can edit and update the data manually at any time. Your guest list was not yet complete? Easily import additional guests from your updated list or manually add new attendees to the guest list.
Doublet filters prevent unnecessary data volumes and facilitate teamwork. Different members of your team can edit your guest list. The changelog ensures that the guest list is clear and understandable. It records not only changes to the guest data, but also stores which system user made the changes. You can also assign roles with different user rights. This is especially important if discretion plays a unique role because you have VIPs on your guest list or manage particularly sensitive events. For example, your project managers can see all the data and may also add guests. At the same time, other employees have limited access to protect your guest's data. The guest list not only manages the names of the attendees but every information requested during registration. In the case of a conference, for example, you control the individual workshops that the guest has booked in the guest list. If dinner is planned, you can filter the guest list according to vegetarians and vegans, as well as pescetarians and meat-eaters, to plan the menu accordingly. If your guests are allowed to bring along accompanying persons, these will also be included in the guest list. Use AirLST as a CRM and for contact management - this minimizes your effort more and more. Your customers and guest data are managed centrally, and events and invitations can be easily assigned. Prefilled registration forms make it easier for your guests to register.
Via the guest list, you also control your contingents and waiting lists. You group your attendees into groups of guests so that you can pass on different information to different guest groups. To structure a guest list in a meaningful way, data fields and tags are set up to assign specific information to each individual guest. This allows you to quickly and easily filter for guests from the same city or from the same sales circle and to convey group-related, personalized content. A further advantage of a digital guest list is that you can determine automatically and at any time when the listing is closed: on a specific date, as soon as a certain number of registrations have been received. Invitations to your guests can be sent by email or by post. Set up the automated email dispatch within the system or filter the necessary data for a postal dispatch from your list. Use the email templates, then send your save-the-date email, the invitation, a reminder, and the tickets for the event with just a few clicks. After the event, send a survey to your guest list or segments of the list. In the backend, you can always check which guest received which emails. The digital guest list is also elementary at the entrance and check-in. In the guest list, the guest data is linked with a QR code, so that the guest is quickly and easily booked in upon entry. Guests who have forgotten their tickets can still be found on the guestlist via the name search. The data is synchronized in the cloud so that all devices used to synchronize the information. So you always know who has already arrived and had an up-to-date guest list at all times.