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The Guest List

The guest list is the pivotal point of every event: all relevant guest data is collected and structured here: Individual table views, comprehensive detail views, duplicate check, and numerous filter options help.

Easy Data Transfer

Simple Import

Import your Excel or CSV guest data as available into the online guest list. Of course, you can also use the API interface to transfer all guest data reliably and quickly.

Avoid Data Confusion

Duplicate Check

Some guests appear more than once in the guest list because several colleagues maintain the data? With the duplicate check, you can find doubled guests in no time and avoid unnecessary amounts of data.

Automated List Management

Simple Quota and Limit Management

We provide a comprehensive management tool for all types of contingents. Waiting lists are automated, and you can flexibly set limits for guests or the number of goods such as test vehicles.


Cutomized Table Views

You can configure tables according to individual requirements and wishes. The arrangements are saved as pre-sets and are thus available again at any time. Thanks to the cloud-based software, all guest data synchronizes in real-time.



Data privacy and IT security are central to AirLST's products and services. Therefore, we have implemented technical and operational measures to ensure the data's security in your online guest list, which we update continuously.

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Individual List Views

Extensive Filter Options

We offer extensive filter options for all information used in the digital guest list. You can easily combine complex filters with multiple conditions. Detailed presets and filter options allow individual exports with just a few clicks.


Clear statistics on the status of Registrations

How is the feedback process running? How many acceptances and rejections have already been received, and where do you need to make adjustments? The guest list statistics keep you up to date at all times and evaluate your invitation process.

Planning Step by Step

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A cloud-based, digital guest list means you manage your attendees through a central hub where all information comes together. Without a guest list, you can hardly do any event planning. The guest list is the core of an event. All potential guests are listed here. All acceptances and cancellations are documented. The guest list or its scope is used to plan the event location, catering, seating, etc. Even open events, where the guests are not known by name, often have an additional guest list with selected attendees, employees, VIPs, friends, relatives. The guest list structures all information of your guest management. If you work with a software tool like AirLST, your guest management becomes more comfortable and more efficient. After you have quickly and easily imported the guest data from your contact management or an Excel file into the digital AirLST guest list, you can edit and update the data manually at any time. Your guest list was not yet complete? Easily import additional guests from your updated list or manually add new attendees to the guest list.
Doublet filters prevent unnecessary data volumes and facilitate teamwork. Different members of your team can edit your guest list. The changelog ensures that the guest list is clear and understandable. It records changes to the guest data and stores which system user made the changes. You can also assign roles with different user rights. This is especially important if discretion plays a unique role because you have VIPs on your guest list or manage particularly sensitive events. For example, your project managers can see all the data and may also add guests. At the same time, other employees have limited access to protect your guest's data. The guest list not only manages the names of the attendees but every information requested during registration. For example, in the case of a conference, you control the individual workshops that the guest has booked in the guest list. If dinner is planned, you can filter the guest list according to vegetarians and vegans, as well as pescetarians and meat-eaters, to plan the menu accordingly. If your guests are allowed to bring along accompanying persons, these will also be included in the guest list. Use AirLST as a CRM and for contact management - this minimizes your effort more and more. Your customers and guest data are managed centrally, and events and invitations can be easily assigned. Prefilled registration forms make it easier for your guests to register.
Via the guest list, you also control your contingents and waiting lists. You group your attendees into groups of guests to pass on different information to different guest groups. To structure a guest list in a meaningful way, data fields and tags are set up to assign specific information to each individual guest. This allows you to quickly and easily filter for guests from the same city or the same sales circle and convey group-related, personalized content. A further advantage of a digital guest list is that you can determine automatically and at any time when the listing is closed: on a specific date, as soon as a certain number of registrations have been received. You can send invitations to your guests by email or by post. Set up the automated email dispatch within the system or filter the necessary data for a postal dispatch from your list. Use the email templates, then send your save-the-date email, the invitation, a reminder, and the tickets for the event with just a few clicks. After the event, send a survey to your guest list or segments of the list. In the backend, you can always check which guest received which emails. The digital guest list is also elementary at the entrance and check-in. The guest list is linked with a QR code in the guest list so that the guest is quickly and easily booked in upon entry. Guests who have forgotten their tickets can still be found on the guestlist via the name search. The data is synchronized in the cloud so that all devices are used to synchronize the information. So you always know who has already arrived and had an up-to-date guest list at all times.