September 11, 2019

7 Reasons for Digital Guest Management

Why Digital Guest Management Makes your Event Planning Easier

The planning of an event is complex and exciting because of its many different tasks. And this is the real challenge: keeping the overview and ensuring that everything runs smoothly. A software tool for registration has to work flawlessly, since your communication with the public starts with inviting your guests.
Guest management, in addition to program planning, technical planning, and, for example, the coordination of all service providers, is a central process for event managers. Tools for digital guest management are playing an increasing and significant role.

Here we list seven points for you on how digital guest management simplifies your event planning:

  1. Central Administration of Guest Data
  2. Work on the Same Guest List with Several People
  3. Always Up-to-date
 Guest Data
  4. Automated Invitation Dispatch
  5. Evaluate your Event Statistics

  6. Faster
 On-site Check-in
  7. Simplify a Complex Process

1. Central Administration of Guest Data

With a tool for digital guest management, all guest data is collected and managed in a single list. No more excel files in different variations – you minimize the risk of chaos. Of course, you can continue to keep records and then import them into your digital guestlist. By filtering your list you find, compare, and manage duplicate files. Digital guest management makes your planning transparent and structured.



2. Work on the Same Guest List with Several People


By using cloud-based software, you can set accounts for several users to manage your guest data. With a changelog function, you track all changes, so that all team members are always up to date.



3. Always Up-to-date
 Guest Data

No matter where you go or what device you use, as a cloud-based software solution, your tool for digital guest management synchronizes your data continuously. So every user has current data to hand at any time. Changes are immediately visible and adaptable.
During your event, you can immediately see which guests already arrived and who hasn't checked in yet.



4. Automated Invitation Dispatch

Once set up, your guest list will make it easier for you to send your invitations automatically. You can assign your attendess to different guest categories so that even different information can be addressed quickly and securely to different groups.
 The software for digital guest management allows you to categorize your guests and provide them with the latest information.


5. Evaluate your Event Statistics


The dashboard shows you the most important statistics, numbers, and information about your invitation process. Feedback, confirmation, and cancellations from your attendess are summarised here and visualized in precise statistics.
 A clear advantage that digital subscriber management offers.


6. Faster
 On-site Check-in

With software for digital guest and registration management, you can create QR Code tickets. Your admission team will quickly scan the codes at the entrance. No more long search in printed and alphabetically sorted lists, but immediately updated files.
Guest related information deposited in your database will be displayed as soon as the guest checks in. So your admission team can react quickly and accordingly.



7. Simplify a Complex Process


Your list of attendees and guests is a dynamic construct. It starts as a comprehensive invitation list and changes into a guest list that gathers the expected attendees. But even at this stage, you have to work with short-term changes. Unavailable guests and guests who are moving up from the waiting list are common occurrences.
A digitally managed guest list makes it easier to be up-to-date all the time and to have access to the correct data at any time. By choosing a solution like AirLST, your digital guest management will be simple, efficient, and strong.

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Engel und Voelkers Logo
C&A Corporate Events Teilnehmermanagement
Juelrich Logo
Hybris Logo
essity Logo
Teilnehmermanagement für Billiger Berger
Lenovo Logo
Teilnehmermanagement für das Bundesministerium der Verteidigung
Milka Corporate Events Teilnehmermanagement
Mondi Logo
Nivea Logo
Takeda Logo
Ralph Lauren Logo
Ray Ban Logo
Teilnehmermanagement für Sonos
Stylight Logo
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Tempo Corporate Events Teilnehmermanagement
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Airbus Logo
Absolut Vodka Logo